CREATING MACRO FOR MICROSOFT WORD 2007 AND MICROSOFT WORD 97 – 2003 VERSION.
Sometimes in using word processing programs you need to do tasks that are repetitive and in Microsoft Office Word you can actually create a shortcut key to complete these tasks. By creating macro, you can group together a series of commands and instructions as a single command to accomplish a task automatically.
Typical uses for macros are:-
1. To speed up routine editing and formatting
2. To combine multiple commands – for example, to insert a table with a specific size and borders, and with a specific number of rows and columns
3. To make an option in a dialog box more accessible
4. To automate a complex series of tasks
For example, in figure 1, you need to give some space to answer all the ten questions (refer to figure 2). As can be seen below, for my managing classroom behaviour course assignment, I typed all the questions first before leaving some spaces for me to type in my answer. Since I am using ‘automatic’ numbering, it can be really troublesome to do leave some spaces to type in my answer later. Therefore, briefly what I did to speed up my editing and formatting are as follow:-
CREATING MACRO FOR MICROSOFT WORD 2003
1. First, click on Tools.
2. Then click on Macro
3. Next, click on Record New Macro…
4. Then a dialogue box as in Figure 4. will appear. You typed in the Macro name i.e. Trial.
5. After that click on the keyboard icon.
6. Enter the shortcut key you want to use in the ‘Press new shortcut key’ box i.e. press ‘Alt’ button then ‘Z’ button on the keyboard consecutively (Figure 6). This will be the shortcut key you will be using to automate the task you will record later.
7. Then you click on assign button.
8. Next look at the ‘Currently assigned to’ and then check whether the shortcut key you are using has been used or not. If it has been used you have to decide whether to proceed with it or not because if you proceed with it, you will be replacing the built-in/existing macro. For example, if you want to ‘Ctrl’ follows by ‘A’ it has already been used to EditSelectAll.
9. After that you click on close button to close the dialogue box.
10. You can now proceed recording the tasks you wanted to do. But please be aware that when you record a macro, you can use the mouse to click commands and options, but not to select text. You must use the keyboard to select text. For more information about selecting text by using keyboard, see Select Text from Microsoft Word Help (press F1 button)
11. Next, after you are done recording all the tasks that needs to be done you click on Stop Recording then you can now use the shortkey that you have just created. But if you have to stop for awhile you can click on Pause Recording.
For more information on other methods of creating macro please go to Microsoft Word Help or simply just press the ‘F1’ button on the keyboard and type in write or record a macro.
Thank you it is very helpful to me.